Destination Marketing Services

PROPOSAL REQUEST

Please complete as much of the form as possible to enable us to provide a quote which is tailor-made to your specific requirements. Please ensure fields marked with an asterisk (*) are complete.

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Company Profile
Name of travel company:	Contact name*:	Position:

Address:

Phone*:	Fax:

Email*:

End user/group name:	Type of industry:
OR

Group Profile
Type of group:
Incentive	Conference	Special Interest
Other (please specify)
Approximate Dates:		Duration/no. of nights:
In	Out
No. of delegates:	Spouses accompanying:	Total number of people


Destination(s) considered:
Destination 1
1.	Proposal required?
Preferred Cities:	Other: (Train, Cruise or Safari)

Estimated budget (excl. flights):

Program Overview / Requirements:


Destination 2
2.	Proposal required?
Preferred Cities:	Other: (Train, Cruise or Safari)

Estimated budget (excl. flights):

Program Overview / Requirements:


Destination 3
3.	Proposal required?
Preferred Cities:	Other: (Train, Cruise or Safari)

Estimated budget (excl. flights):

Programme Overview / Requirements:


Delegate profile
Average age:	Number of:
	Males	Females
Positions:	Previous destinations:	Delegates originating from:

Comments:


Accommodation
Will accommodation be:
Required from DMC Dealing direct
If dealing direct, which hotel are you considering?
If required from DMC - Preferred hotels (if known):
Destination/property 1	Destination/property 2	Destination/property 3
Proposal required?	Proposal required?	Proposal required?
Type of accommodation:

Type and number of rooms:
Single	Double	Twin
Meals:
American buffet breakfast	Lunch	Dinner
Continental breakfast
Offsite catering requirements?

Other services
Cocktail party	Gourmet BBQ	Gala Dinner
Themed Dinner	Dine around

Transfers & Sightseeing/Activities
All transfers	Transfers via:
	Coach Limousine Other
Comments:

No. of excursions
Half Day	Full Day
Type of excursions
Cultural	Sightseeing	Soft adventure
Fun	Mixed	Shopping
Team building	As a group	Individual
Other
Comments:
Spouse program?

If yes, type of program
Cultural	Sightseeing	Soft adventure
Fun	Mixed	Shopping
Team building	As a group	Individual
Other
Comments:


Conference/Meeting Requirements
Main room for:	Setup:	Days required:
Delegates (no.):
Break-out rooms for:	Setup:	Days required:
Delegates (no.):
Additional comments - Conference catering / Audio visual requirements:


Site inspection
Possible date & duration:
From:	To:	Number of people

Any other comments


Pre/post extension tours
Pre/post extension tours required?

Cities/ destinations considered:	Approx. group size:	Duration:


Date proposal required by